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Zoom the popular video conferencing software has recently come under fire for having a lot of security flaws. This makes one wonder if zoom is safe to use. Fortunately it is, as long meetinng you know how to use it safely. A Meeting ID is the 9 to 11 digit number that is associated with the meeting. Each Zoom user now has a Personal Meeting ID, which they can use to generate a meeting to be easily shared with close friends.

Both your personal meeting ID and, right after that, the password for the meeting soom be hwo there. Anyone you send that link to will be able to immediately gain access to your meeting without having to separately post a password. This is considered to be more secure, mseting should be used when your having a zoom chat with more than a few friends.

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Zoom – eLearning | UAB.

 

If you see anyone left over not assigned, you can assign them to a room manually. Learn more about breakout rooms. Virtual background is a feature that can replace your background behind you when sharing your webcam with a static image or video.

Not all computers meet the required technical specifications to use this feature. You would simple start this meeting, continue working on your computer, and would hear the doorbell when a student enters so that you can attend to their questions. This will allow everyone from multiple classes to join into the same meeting.

Instructors can also have students email you or book a time with you in some other format Microsoft bookings , excel sheet sign up, Canvas Calendar appointment groups and have one-on-one meetings with students through Zoom. See more information on sharing your screen. When choosing to share your screen there are two checkboxes at the bottom you should consider enabling. If you have already started sharing your screen you can find these option in the 3 dots More button the toolbar.

Private chat means a participant of a Zoom meeting can chat privately with another participant without the host knowing. Right now Hosts are the only ones that can privately chat with a participant. Participants can only chat with everyone in the room or the host. This allows private chat for all future meetings you schedule and host. Attendance in a Zoom meeting is accessible as a Usage Report.

A Zoom Usage Report displays how many and who attended the meeting. Learn more about Pulling Zoom reports. Additionall, instructors can also pull reports from Zoom in Canvas if the meeting was scheduled there. Is Zoom secure? Can an unwanted user join my meeting? Any user that has the join link to your Meeting can join in.

Avoid publicly posting your meeting link, especially your personal meeting room link. Other security measures are shown below. This makes it so that users trying to join by typing a meeting ID in will also have to know the password. Users joining from Canvas or by clicking a join link will not have to know the meeting password. This settings is automatically turned on for all users on the UAB eLearning account.

This makes it so that users joining your meeting do not immediately join the room but see a screen letting them know the host will let them in soon. The host of the meeting is notified when someone is in the meeting room and can admit them in or message them privately. This feature is turned on for all meetings by default, but can be unchecked if desired. This option is great to turn on for your personal meeting room. Once a meeting starts, the host can lock the meeting found in the participants tab.

This prevents anyone from joining even if they have the join link and password. If an unwanted person were to join your meeting or a student were to misbehave in a Zoom session, the host can remove participants from a meeting. Note that this user will be unable to join the same meeting.

By default, all users can share their screen in a Zoom meeting. You can restrict the ability to share a screen to just the host once in the meeting or in your account settings for all future meetings if desired.

How do I record my Zoom meeting? You can start recording once a meeting has started or set a meeting to automatically record when scheduling the meeting. Finally, users can set all meetings to be recorded for their account. Users have the ability to record to the cloud or locally to their machine. Meetings recorded to the cloud are deleted after 30 days from Zoom servers.

Zoom meetings are automatically sent to Kaltura My Media and are not deleted from Kaltura. Learn how to share Kaltura videos in or out of Canvas here. Users can share videos through Kaltura in Canvas. Users can also share videos with users outside of Canvas using mediaspace. Instructors can publish chosen recordings by clicking the publish toggle in the Zoom Cloud Recordings tab in Canvas.

The meeting will NOT be available after 30 days. Users can get the recording link from the Recordings tab at uab. The recording will not be available after 30 days. Do I need an account? Students do not need a Zoom account in order to join Zoom meetings by default. Just click the Join button beside the meeting title in Canvas, or the join link provided by your instructor. More information can be found in our Student Zoom Guide. Students are provisioned a basic account that allows them to schedule and host meetings with up to participants and is limited to 40 minutes in length.

Students can schedule an unlimited amount of meetings. If students still need to meet longer than 40 minutes, fill out the UA system account request form. Alternatively, students can take advantage of other video conferencing tools such as Microsoft Teams that does not have a time limit on meetings. Students can record meetings they host locally to their computer. Meaning a MP4 file will be available on their device once the meeting is completed. Please follow the steps below if you need technical support after reviewing the information, guides, and FAQ’s above.

If Zoom’s technical support could not fix your issue and the answer to your issue cannot be found in the information, guides, and FAQ’s on this page, please contact UAB’s local support option for your type Zoom of account. Instructors and students who still need help after reviewing the resources on this page or contacting Zoom technical support can request support from UAB eLearning using the link below.

Was this information helpful? Yes No Invalid Input We’re glad this information helped. Thanks for letting us know. We take your feedback very seriously. Search Go. Canvas Login. Technical Support. Home Academic Technologies Zoom.

Allows for high-quality recordings of meetings and downloading of those recordings as MP4 files A full-featured app for iOS and Android. How to Access Zoom. Students Basic Accounts: Up to participants Limited to 40 minute meetings When three or more participants join Unlimited amount of meetings Record to local machine Students that need to meet longer than 40 minutes, they can fill out the UA system account request form.

Zoom Downloads. Download Zoom. Search Zoom Knowledgebase. Zoom FAQ. Host: The user that scheduled the meeting. They have full permissions to manage the meeting. There can only be one host of a meeting. Co-hosts: Shares most of the controls that hosts have, allowing the co-host to manage the administrative side of the meeting, such as managing attendees.

The host must assign a co-host during the meeting. Co-hosts cannot start a meeting. If a host needs someone else to start the meeting, they can assign an alternative host. Alternative hosts: Shares the same controls as co-hosts, but can also start the meeting.

Hosts can assign alternative hosts when they schedule a meeting. Think of webinars like a virtual lecture hall or auditorium. Webinars are ideal for large audiences or events that are open to the public. Typically, webinar attendees do not interact with one another. Though Zoom provides options for you to get more social with your attendees, your average webinar has one or a few people speaking to an audience. UAB eLearning offers various levels of support that range from simply providing you the webinar license for you to use to hosting your event virtually and providing training, technical support, and instructional design services.

Fill out our Virtual Event Support form and one of our team members will reach out to discuss all of our service options. Go to uab. Type in your BlazerID and Password if prompted. If asked, click “Switch to the New Account” option. Click the “Confirm your email address” button when prompted. An email will be sent to your UAB email address from no-reply zoom. It may take a few minutes.

Click the “Switch to the new account button” found in the email. Click the “I Acknowledge and Switch” button, when prompted. Reattempt to access the Zoom tab in Canvas. Type in BlazerID and Password if prompted. Once that process is complete, attempt to access Zoom inside Canvas again. If you would like to turn off this automatic email notification, follow these directions.

Log in to uab. Click Settings , then click Email Notification. You can schedule a Zoom meeting through various methods: Zoom tab in Canvas: If you are scheduling a meeting for your students to attend. The best method is to schedule the meeting within Canvas using the Zoom tab in your course.

The meeting will be available to your students automatically and does not require you to send any invitations out. Use our Instructor Guide to Canvas to learn more. Zoom website uab. When your meeting is saved, you will be presented several methods of inviting users to that meeting including calendar invitations, a join link, or a full invitation. Zoom App: Meetings can be scheduled in the Zoom application on your computer or mobile phone. Use our Zoom app guide to learn more. Extensions: Meetings can be scheduled using one of the various extensions available for Outlook, Chrome, or FireFox.

Download extensions. Access one of the above methods and click Schedule a Meeting. Check Recurring Meeting. Edit the recurrence. This includes the number of times the meeting occurs and how often it occurs. Note: Recurring meetings can have a maximum of 50 occurrences. If you need more than 50 occurrences, you can use the No Fixed Time option. If registration is required and the meeting is recurring, specify one of the following options: Attendees register once and can attend any of the occurrences: Registrants can attend all of the occurrences.

All dates and times of the meeting will be listed and the registrant will be registered for all occurrences. Attendees need to register for each occurrence to attend: Registrants need to register separately for each occurrence to attend.

They can only choose one date and time on the registrant page. Attendees register once and can choose one or more occurrences to attend: Registrants register once and can choose one or more occurrences to attend.

They will need to select which dates and times they would like to attend and they will only be registered for those occurrences. They can choose multiple options. Click Save. Finish selecting the meeting options and click Schedule. Option 2 – Schedule outside of Canvas and paste the Join information in the Canvas course You can schedule one meeting outside of Canvas at uab. Option 3 – Schedule one of the meetings in one of the Canvas Shells and provide other courses join information You can schedule the Zoom meeting in one of your Canvas courses and then grab the join link or full invitation from that meeting and place that information in the other Canvas courses on a page, syllabus, announcement, etc.

Option 4 — Consider Cross-listing Courses If you have several Canvas course shells for a course that meets at the same time, one option is to consider cross-listing your Canvas course shells into 1 course shell, especially if each group of students complete the same work but just have different due dates. You can also use registration to collect information before a meeting begins and be able to send event reminders and follow up emails To require registration: Choose a method to access Zoom and Click Schedule a Meeting.

Click the box beside Registration. If you are in Canvas, you will need to save the meeting and login to uab. If you are already in uab. When Join Before Host is on, the host can join the meeting without being logged in. If you are the host, but do not have host controls such as recording, leave the meeting and login in the Zoom application. Start the meeting again from your Meetings list. If one meeting is running and someone tries to start a second meeting with join before host on scheduled by the same host: If started by a Zoom Room, the second meeting will start and close the first meeting without warning.

If started by the host, they will have the option to close the first meeting and start the second. If started by a participant, they will receive a message that the host has another meeting in progress. If Waiting Room is turned on in your meeting settings, Join Before Host will not work for your meetings.

If you would like the meeting to be recorded without the host attending, you will need to turn on Automatic Cloud recording for the meeting. Requirements of Alternative Host Both the host and alternative host have to have Pro Licenses cannot add students as alternative hosts. Must use uab. All attendees automatically have this ability.

If you want allow the meeting to be started without you, you can edit your scheduled meeting to allow join before host. Note: Anyone who click the join link will start the meeting. Option 1: Scheduling Privileges Users can give other individuals permissions to schedule meetings for them. Prerequisites You and the person you want to schedule meetings for have to be on the same account UA system and UAB eLearning are different accounts.

You and the assigned scheduler must be assigned as Licensed pro account, not basic. Set up Instructions The user that wants to give the permission for someone to schedule for them should follow these instructions: Sign in to the Zoom web portal.

Enter one or more email addresses in the window, separated with a comma. Click Assign. Option 2: Alternative Host You can also put someone as alternative host for your meeting. Option 3: Enable Join before Host This allows anyone who has the join link to start the meeting.

Please note that meetings can only be imported into 1 Canvas course. Locate the scheduled Zoom meeting and copy the Meeting ID. Go to desired Canvas course and click the Zoom tab in the course navigation. Click the 3 dots at the top right and select Import Meeting. Paste or type in the meeting ID of the meeting you want to be available to this course.

Students in this course can then access and join the meeting from Canvas. Save the meeting. Students can unmute their microphone and ask questions during a meeting Students can type their question in the Chat box.

Items typed in chat are seen by the host and all attendees by default Students can respond using non-verbal communication yes, no, thumbs up, thumbs down, hand wave, etc. Students can also annotate on a white board or shared screen. Option 1 Breakout Rooms can be created once in a meeting. Option 2 advanced Zoom also has the ability to pre-assign breakout rooms before a Zoom meeting begins though this feature only exist outside of Canvas.

Schedule meeting at uab. Tell your students they will be asked to sign in when joining your meeting this is the only way it will know who they are and what room to put them in. Here is a guide on how to sign-in to Zoom on phone or computer when joining a meeting. Select Virtual Background. Check I have a green screen if you have a physical green screen set up. You can then click on your video to select the correct color for the green screen. If prompted, click Download to download the package for virtual background without a green screen.

Click Choose a virtual background Notes: Ensure that you are using a solid background color for best performance. It supports HD videoconferencing, screen sharing, breakout rooms, and real-time video sharing. Live chat is available during meetings, and meetings can be recorded. Zoom encrypts all presentation content and telephone audio. Zoom integrates with Canvas , the University’s Learning Management System, allowing instructors to conduct audio, video, and content sharing conferencing within their Canvas courses.

Student study groups can virtually meet over Zoom, allowing flexibility when coordinating schedules. To sign up for a Zoom user account, visit the Zoom login and click the Log In button.

Accounts are provisioned automatically after first login. The first time you log in, schedule, or connect to a Zoom meeting using a computer you will need to download the Zoom desktop application. The person scheduling the meeting will receive an automated email from Zoom Network with connection details including a URL to access the meeting. This email can be forwarded to meeting participants or added to a meeting invitation in Outlook.

How do I schedule a Zoom meeting? Zoom offers optional settings to increase the privacy of your meetings and recordings. Using these settings is recommended if you are discussing any sensitive or confidential information in your meetings. How do I set privacy for Zoom meetings and recordings , and how do I protect against and respond to “Zoombombing? There are two ways to attend a Zoom meeting. You can use the link included in the meeting email invitation or enter a Meeting ID after logging into your Zoom account.

A Zoom account is not required to attend a meeting. How do I attend a Zoom meeting? Northwestern instructors can access Zoom in their Canvas courses. Zoom user guides and how-to videos can be found in the Canvas Learning Center. Zoom has features to support online events of various sizes with varying degrees of interactivity. For highly interactive events where all participants will share video and audio, a regular Zoom meeting with attention given to certain settings might be best.

Northwestern IT has secured licenses for webinars with up to participants.

 
 

Zoom Meeting ID: How to Find, Share, Change, & Use Your Own.Zoom | Division of Information Technology

 
 
See all reviews. For highly interactive events where all participants will share video and audio, a regular Zoom meeting with attention given to certain settings might be best. Though Zoom provides options for you to get more social with your attendees, your average webinar has one or a few people speaking to an audience. Absolutely the best and easiest video conferencing app to use. Home Academic Technologies Zoom. How do I save the Chat from a Zoom session? How do I share my screen in Zoom?

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